THE
CONSTITUTION
OF
WINNIPEG
SENIOR CITIZENS RADIO CLUB VE4WSC INC.
Including:
Amendment List 1, dated 15 June 1989
Amendment List 2, dated 28 June 1995
and to include:
Amendment List 3, dated 12 January, 1998
SECTION 1. Name and Purpose
1.1
Name - The name of this organization shall be: "Winnipeg Senior
Citizens Radio Club VE4WSC Inc." In this document, it may be hereafter referred
to by this name or by "the Club".
1.2
Purpose - The purpose of the Club is to establish, operate and
maintain an Amateur Radio Station in accordance with the regulations of the
appropriate licensing authority, in order to:
(a) Provide an opportunity for Seniors to become involved in some, or all of the
aspects of Amateur Radio, including instruction in Morse Code sending and
receiving, radio theory and regulations for qualification as Amateurs under the
regulations; to operate amateur radio equipment and to encourage the development
of creative leisure time activities.
(b) Provide a service to handicapped persons by providing instruction, equipment
and assistance in qualifying for this rewarding activity.
(c) Provide communication services to the community in emergencies through
organizations such as the Red Cross, the Emergency Management Organization or to
recognized non-profit organizations whose activities benefit the community such
as the Girl Guides, Boy Scouts, Manitoba Marathon, etc.
(d) Provide other amateur radio services as required for senior shut-ins.
SECTION 2. Organization
2.1 Directors -
( a) The Board of Directors of the Club shall consist of a minimum of 12
(twelve) to a maximum of 20 (twenty) members, including the elected officers of
the Executive, as follows:
President
Vice-President
Secretary
Treasurer
Past President
(b) A majority of the Board of Directors shall constitute a quorum.
(c) Election to the Board will be for a term of one year beginning the first day
of January following the Annual meeting, and ending December 31st of that same
year. Retiring directors will be eligible for re-election. The Past President,
or a designated member, will be responsible for nominations to the Board.
(d) Meetings of the Board shall be held at least once per month, omitting July
and August.
The time and place shall be as determined by the Board or the President, and
notice given at least 7 (seven) days in advance of the meeting.
(e) The Chair of any meeting of the Board shall be the first-named of the
following officers present:
President, Vice-President, Secretary or Treasurer.
If no such officer is present, the Directors present shall choose one of their
number to be Chair.
(f) At meetings of the Board, every question, except as defined in 2.1(g), shall
be decided by a majority of the Directors present.
In case of a tied vote, the Chair shall have a tie- breaking vote.
(g) All expenditures must be authorized by a quorum of the Directors. Questions
involving expenditures of $500.00 or more require a 2/3 (two- thirds) vote of
Directors present. Recurring payments need only be approved once when the
contract is first entered into.
(h) Directors may not be paid for acting as Directors but may be reimbursed for
reasonable expenses incurred in the performance of their approved duties.
SECTION 3 - OFFICERS'
DUTIES
President
-
Shall be the Chief Executive Officer
and shall have general supervision of the business of the Club. The President
shall be one of the authorized signing officers, and shall have such other
powers and duties as the Board may specify.
Vice-President - In the absence of the President, shall assume the
duties of the President, and shall be one of the authorized signing officers.
Secretary - Shall attend meetings and record minutes of the
proceedings and perform other secretarial duties as specified by the Board or
the President. The Secretary shall be one of the authorized signing officers.
Treasurer - Shall keep proper accounting records and be
responsible for the deposit of money, the safekeeping of securities, and the
disbursement of the funds of the Club. The Treasurer shall prepare financial
statements as required and shall be one of the authorized signing officers.
Other Officers of the Board
-
Duties shall be delegated by the
President after discussion at a Board meeting.
SECTION 4. Business of the Club
4.1 Financial Year
- The financial year of the Club shall be from January 1 to December 31 each
year.
4.2 Signing Authority -
(a) Deeds, transfers, assignments, contracts, obligations, certificates and
documents shall be signed on behalf of the Club by the President or
Vice-President and one other of the Board of Directors designated as a signing
officer.
(b) All cheques must be signed by two of the following officers: President,
Vice-President, Secretary, Treasurer.
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4.3 Disposal of Assets - Should it become necessary for any reason
to dissolve the Club, assets will be disposed of in accordance with Revenue
Canada's instructions governing charities.
4.4 Acquisition and Disposal of Assets - Items of a capital
nature shall be shown as an expense in the year they are acquired, and if
disposed of by sale, the proceeds shall be shown as income in the year of
disposal.
An inventory of such items will be maintained for control and insurance
purposes.
SECTION 5. Membership
5.1 Admission to
Membership - Admission to membership shall be determined by the Board,
guided by its mandate to provide a service to Seniors.
5.2 Proof of Membership - A certificate in writing,
signed by the Secretary stating that the person named therein is a member of the
Club, shall be sufficient proof of such membership.
5.3 Voting - Each
member of the Club shall be entitled to one vote at a general or atlnual
meeting. The Chair shall exercise its vote only in the case of a tie.
SECTION 6. Meetings
6.1 Annual Meeting
(a) An annual meeting of the membership of the Club shall be held at a time and
place decided by the Board for the purpose of electing a new Board. Other
business as may properly be brought before the meeting, including the
consideration of financial statements and other reports on activities, will be
presented for approval.
(b) Notice of the Annual Meeting shall be given to all members at least 7
(seven) days in advance of the annual meeting.
(c) A quorum for the transaction of business at any annual meeting shall be a
minimum of 15% (fifteen percent) of the membership.
(d) Voting shall be by a show of hands; however, the Chair or any member may
demand a vote by ballot. A vote by ballot shall be taken in such manner as the
Chair shall direct.
(e) Every question, except as specified in 9.2, shall be decided by a majority
vote ofthe members present.
6.2 General Meeting
(a) A general meeting of the members may be held at a time and place decided by
the Board for the purpose of placing before the members such matters as the
Board deems appropriate.
(b) The Membership, upon presentation of a petition signed by 15% (fifteen
percent) of the members, may request a general meeting be held to discuss and/or
vote on a subject(s) stated in the petition. The President must call a general
meeting within 14 (fourteen) days of the receipt of the petition.
(c) Notice of a general meeting will be given the members by Amateur radio and
telephone, such notice to be given a minimum of7 (seven) days prior to the
meeting date.
(d) A quorum for the consideration of the matters placed before a general
meeting shall be 15% (fifteen percent) of the membership.
(e) Voting at general meetings shall be as for annual meetings ( 6.1 (d) and (e)
above).
SECTION 7.
Audit
7.1 Auditor
- An Auditor or Accountant shall be elected at the Annual meeting and shall
hold office until the next Annual meeting.
7.2 Financial Reports - The Auditor or Accountant shall be
supplied with the financial records, together with the accounts and vouchers
relating thereto.
The Auditor or Accountant shall have access to all the books and accounts of the
Club. The annual written audit report (or a copy) shall be made available to the
Board no later than the March Board Meeting.
SECTION 8.
Club Rules
8.1
(a) Club Rules are established to cover daily operating and administrative
procedures. Club Rules shall not conflict with the Constitution.
(b) Rules and procedures passed or adopted during the year will be reviewed once
a year by the Board, to ascertain if these are interim policies or if Club Rules
should be amended.
(c) Club Rules may be amended by a 2/3 (two-thirds) vote of the members present
at a general or annual meeting.
SECTION 9. Constitution
Approval
9.1 Enactment -
The Constitution shall come into effect and be binding on the Winnipeg Senior
Citizens Radio Club VE4WSC Inc. when passed at a general or annual meeting ofthe
Club by a majority vote of the officers and members present and constituting a
quorum.
9.2 Amendment - The Constitution may be amended by a 2/3
(two-thirds) vote of the officers and
members at a general or annual meeting of the Club.
9.3 Confirmation - This Constitution was approved by the members of
the Club at a general meeting of the Club duly called and held at the premises
ofthe Club, 598 St. Mary's Road, Winnipeg, Manitoba, R2M 3L5, on June 23, 1988,
and supersedes the interim constitution of June 12, 1984.
9.4 Signatures
- This Constitution was confirmed by
the Officers, Directors and members signing below:
Officers: Keith McConnell (President), Gareth Evans (Vice-President), Jim Rogan
(Secretary), Albert Diamond (Treasurer), Charles Harvey (Past President),
Directors: Bert Anderson, Roy Coldwell, Lou Curtis, Nathan Dobbs, Bill
Forrester, Frank Ogston, Charles Precious, Sam Schneider, Jack Sherman,
and these members: J.G. Forrester, C.W. Carins, G.D. Breckman, John Mack and
Wally Winters.
Prepared by Gil Frederick, VE4AG