3.1 Guidelines
Municipal Operations Management Group
General Guidelines
The name of the group is the Municipal Operations Management Group.
All who form part of the operations management group in their individual municipality or regions are eligible for membership in Municipal Operations Management Group.  If there is a topic of interest to others, then members are free to invite them to attend, subject to logistics.
The group is affiliated with the Public Works Association of British Columbia.
The Group will meet every two months, except during the summer months.  The frequency of meetings will be reviewed from time to time and may be changed.
The business year of the Group starts at the first meeting in September of each year.
Annual membership fees may be considered to defray operating and administrative costs. 
Executive Committee Guidelines
It is intended that as many members as possible have an opportunity to serve on the Executive Committee.  To help ensure a reasonable turn around, one member of the Executive will be replaced annually.  The maximum term a member can serve on the Executive is a continuous 3 years.
The size of the Executive may change to suit the needs of the Group.  Currently it exists of a chairman, a secretary and an event coordinator.
Duties of the Executive Committee
Chairman
  • Act on the group’s behalf as “official” liaison to other groups and agencies.
  • Coordinate the Group’s responses to other agencies/groups.
  • Act as Chair at group meetings dealing with group business.
  • Call and chair an extraordinary meeting if deemed necessary by the Executive in response to a significant current issue or membership request.
Secretary
  • Maintain a current list of members complete with current addresses, phone numbers, etc. and ensure this list is available to all members.
  • Maintain a current index of common interest information available through members of the group and other sources.
  • Record and distribute minutes of business meetings.
  • Send out meeting reminder notices.
  • May act as chairman during meetings if the Chairman can not attend the meeting.
Event Coordinator
  • Coordinate internal and outside speakers for group presentations.
  • Work with and assist the hosting municipality if necessary.
  • Maintain a list of proposed/preferred topics for group presentations.  Solicit and bring forward new topics to the Group for future consideration on an ongoing basis or as interests or current conditions indicate.
  • Advise the Executive of any special pressing issues or topics, which may require an extraordinary meeting.
  • May act as chairman during meetings if the Chairman can not attend the meeting.

Executive Committee Election   
Each year one Executive member will step down and be replaced.  The member who is stepping down will canvass the general membership for a replacement.  The Executive will announce the replacement at the September meeting.
Meeting Format
Meeting will be hosted by different municipalities on a rotational basis. 
Each meeting should have two sections;
  • Topic part, if one is being presented.
  • Group business meeting chaired by the Chairman of the Executive.

Last Update: November 19, 1997
Top